This page provides answers to Frequently Asked Questions (FAQ) relative to our upcoming 2020 NASPSPA Virtual Conference. If you can’t find the answer here, please contact Christopher K. Rhea, NASPSPA Communication Director, at firstname.lastname@example.org.
When will the virtual conference be held and at what time?
Thursday, June 11 and Friday, June 12. The major speakers (Human Kinetics Lecture, Keynotes, Senior Lecturers, Early Career Distinguished Scholar lecture, and the Business/Award meeting) will be presented in a “live” format around the middle of the day US Central Time. Individual presentations will be available asynchronously beginning on the first day of the conference.
My schedule won’t allow me attend the conference during the listed times? Can I view the talks at a later time?
Yes, the talks from the major speakers and individual presenters will be available for seven days (through June 19th) after the end of the virtual conference. The one-week availability after the conference dates is for those who would benefit from an asynchronous conference experience due to being in different time zones throughout the world and/or for those who have other unexpected responsibilities (e.g., homeschooling, taking care of a sick relative, etc.)
What will the virtual conference consist of?
Conference attendees will have access to talks by the major speakers and links to all individual presentations. There will be no “podium” or “poster” presentations this year. Rather, all individual presenters will give a “5 slides in 5 minutes” presentation that will be uploaded to YouTube. These presentations will be put into pods of similar topics and conference attendees will be provided the links to the presentations.
How much does it cost to register for the conference?
The registration fee for $50 for students, $60 for postdocs, $90 for retirees, $200 for professionals, and $300 for non-members. There is also an “Open Registration Fee” option for anyone who has extra funding available that they wish to use to pay a higher registration fee to support NASPSPA. These registration fees have been significantly reduced relative to the face-to-face conference. While we would love to offer a virtual conference free of charge, the costs are not trivial to run a virtual conference and we had some costs associated with the face-to-face meeting that we needed to cover. Thus, the reduced fee allows us to still cover the associated costs.
How can I register for the conference?
Registration for the 2020 NASPSPA Virtual Conference can be found here.
I’m not a member, but want to join NASPSPA. How do I join?
To become a member of NASPSPA, click here.
I have an accepted abstract for the meeting. How will I present at the virtual conference?
Individual presentations (regardless of whether you requested a podium or poster) will all follow the same format. All presenters are asked to create a presentation consisting of a maximum of 5 slides that are presented in a maximum of 5 minutes (~1 minute per slide), upload your presentation to YouTube, and to provide the YouTube link to the conference planning committee. More guidance on how to complete this task was sent to our membership on April 28, 2020. You can find that communication here.
Given the new virtual format and the use of YouTube, I’m worried about someone potentially lifting some of my ideas or unpublished data. How do I protect my work?
We understand that some of you may be nervous about the prospect of sharing your ideas or unpublished data on such an open forum during the 2020 NASPSPA Virtual Conference. While utilizing YouTube affords NASPSPA members the opportunity to freely interact with each other during our virtual conference, it does come with potential risks. For example, someone could take your ideas or data. The same risks unfortunately also exist at a face-to-face conference thanks to the ubiquity of cameras in smartphones and tablets. Nevertheless, we take these risks seriously and we have a solution for you. What we are recommending below is a good practice, regardless of the nature of the conference. It is important to note that you are not required to do this. It is simply a solution and good practice for those interested in adding protection to their work.
Last year, we used the Open Science Forum (OSF) as a way for people to digitally share their work. Research on OSF is protected through a license that is selected by the owner of the repository. Since NASPSPA owned the repository last year, the license we selected applied to all uploaded presentations. An alternative and more flexible way (and the way we have elected to go this year) is to encourage users select their own Creative Commons license and attach it to their work. This provides each author the autonomy to select the type of license that is most meaningful to them. A Creative Commons license is free and you indicate the type of license you have by inserting the image into each PowerPoint slide, as well as an indication of your license type on your final slide. An example of this has been provided by Keith Lohse (thanks Keith!). He selected a “Attribution-NonCommercial 4.0 International” License for his work. Below are pictures of his title and final slides. The Creative Commons license image (title slide) and license type (final slide) have been enlarged for better viewing. To encourage proper attribution, you may also want to include text that says “To cite this work…” and then include the citation for your presentation or the upcoming JSEP supplement that will include your published abstract (you can put in press; the volume and page numbers will be available around or shortly after the conference).
I am having trouble creating my presentation and/or uploading it to YouTube. Is there someone I can contact?
Yes, please contact Melissa Pangelinan (email@example.com).
I have two first author presentations and, according to the YouTube upload instructions sent to us, they would have the same title (Pacewicz et al., 2020 NASPSPA). How should I handle this?
To eliminate confusion, please use the second author’s last name (i.e., Pacewicz & Smith, 2020 NASPSPA; Pacewicz & Myers, 2020 NASPSPA) or a similar approach, depending on how many authors you have. As long as the links are submitted as separate entries in this Google Form, we will be able to keep track of the presentations associated with the correct abstracts.
I have received a lot of emails in the past month. Is it possible to see all the NASPSPA communications in a single place so I can see how the planning evolved?
Yes, we have created a COVID-19 Communications webpage to log all of our communications to our membership beginning in March 2020.
How will I access the individual presentations and major speakers.
Everyone who registers for the conference will be provided the YouTube links for the individual presentations and the Zoom links for major speakers.